Essential Vocabulary Before Shipping Internationally

Understanding international shipping terminology is crucial for smooth transactions, especially when sending packages abroad. Familiarizing yourself with key shipping terms helps you track and manage shipments efficiently, choose the right service, and communicate effectively with shipping companies. Misunderstanding these terms may lead to confusion or costly mistakes.

1.Receiver Information – Recipient’s Details

This refers to the recipient’s full details, including name, address, phone number, and postal code. Providing accurate information ensures correct delivery and minimizes shipping issues.

2.Remote Area – Out-of-Service or Rural Locations

Some destinations, such as remote islands or rural areas, may incur additional shipping charges due to limited accessibility. Checking this beforehand can help avoid unexpected costs.

3. Prohibited Items – Restricted or Banned Goods

Certain items are prohibited for shipping, such as flammable materials, sharp objects, lithium batteries, or counterfeit products. It’s important to check the destination country’s regulations before shipping to avoid any issues.

4. Dimensions – Package Size (Width × Length × Height ÷ 5,000)

The size of the parcel, measured in centimeters (cm), is a key factor in calculating shipping costs. Providing accurate dimensions helps avoid unexpected fees.

5. Volume Weight – Weight Based on Package Volume

Calculated using the formula:
(Width × Length × Height) ÷ 5,000 (in cm)
Shipping fees are based on either the actual weight or volume weight—whichever is greater. Calculating in advance can help save costs.

Example Calculation :
Package size: 52 × 68 × 42 cm
Volume weight: (52 × 68 × 42) ÷ 5,000 = 30 kg
Actual weight: 25 kg
The shipping cost will be based on 30 kg since it is higher.                                                                                      
6. Tracking Number (AWB) – Shipment Tracking Code

A unique number that allows real-time tracking of a package online. This feature is essential for international shipping, ensuring security and transparency until the package reaches its destination.

7. Declaration – Customs Declaration

A process where the sender provides product details, including type, value, and purpose, for customs clearance. Choosing an experienced shipping provider can ease the paperwork process.


8. Shipment – The Shipping Process

The entire process from package pickup, preparation, and transport to final delivery. This can involve various shipping methods, including air, sea, or land, depending on product type, budget, and delivery timeline.

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